Privacy Policy

Last reviewed: July 2023

Solomonic is committed to protecting individuals’ privacy. It takes its responsibilities regarding the security of individuals’ data, its protection and their privacy very seriously. This privacy policy explains what personal data we collect about individuals, how and why we use it, who we disclose it to, and how we protect your privacy.

1. This policy

This policy (and any documents referred to in it) sets out the basis on which we process data about individuals including:

         - individuals featured on our legal analysis platform such as judges (“Judges”), solicitors (“Solicitors”), insolvency practitioners (“Insolvency practitioners”), barristers (“Barristers”) and experts (“Experts”);

         - users and potential users of the Solomonic platform (e.g. litigants and their advisers) (“Users”); and

         - anyone else who visits our website (“Website Visitors”).

Solomonic may need to make amendments to this policy from time to time. Any changes to this policy will be posted on the Solomonic website (https://www.solomonic.co.uk).

2. Who is responsible for your data?

References in this Privacy Policy to “Solomonic”, “we”, “us” or “our” mean Solomonic Limited (a company registered in England and Wales with registration no 10872529 and registered office at 3 Waterhouse Square, 138-142 Holborn, London EC1N 2SW). We control the ways your personal data are collected and the purposes for which your personal data are used by Solomonic. Solomonic is the “data controller” for the purposes of the UK Data Protection Act 2018 (as amended or replaced), the General Data Protection Regulation (EU) 2016/679 (the “GDPR”), the GDPR as retained in UK law (the “UK GDPR”) and other applicable data protection legislation (together the “Data Protection Legislation”).

3. Personal data we collect about you

When using the term “personal data” in our Privacy Policy, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. Your personal data will include, for example, your name and your contact details. If you are a Judge, Solicitor, Insolvency Practitioner, Barrister or Expert it will include other data about you contained in court judgments or in other public sources and processed by us for the purposes set out below.

As an example, if you are a Judge we will collect information such as your name, role, contact details, the judgments you have handed down and feedback you have given on Experts and their evidence in your judgments.

All our data is drawn from public documents and collected on the basis of our legitimate interests, under Article 6(1)(f) of the UK GDPR, to conduct our business by providing a legal data analysis and research tool that presents litigation data for Users (legal professionals and other interested parties). Given that the data we use comes from publicly-available sources, we are confident that our legitimate interests in using personal data in these ways are not overridden by any prejudicial impact on individuals’ rights and freedoms.

Please contact us at info@solomonic.co.uk for the full details of the categories of information that we may collect and process about you.

4. How we collect data about you

We collect data about Judges, Solicitors, Insolvency Practitioners, Barristers and Experts from case transcripts and other public sources such as the www.gov.uk website, BAILII, Westlaw, ce-file, chambers’ websites, law firms’ websites, court pleadings and other news sources.

We collect data from Users and Website Visitors in three ways: (1) the data that you give to us; (2) the data we collect about you using cookies (see below); and (3) the data that we receive/obtain from other sources (e.g. publicly available sources such as LinkedIn).

5. Special categories of data

Solomonic does not collect any “Special Categories of data” that could reveal information such as racial or ethnic origin, sexual orientation or religious beliefs.

6. Disclosure of your personal data

We may disclose your personal data to the following categories of people:

  • in the case of Judges, Solicitors, Insolvency Practitioners, Barristers and Experts – your personal data, as taken from public sources and processed by us, will be shared on our platform and accessible by our Users;

  • tax, audit or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation);

  • a third-party who acquires us or substantially all of our assets;

  • third-party service providers who perform functions on our behalf and who are required by law only to use data according to our instructions (including customer relationship management tools, mailing tools such as Mailchimp, professional advisors such as lawyers, auditors, accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems);

  • industry-standard cloud-based storage providers such as Amazon Web Services and MongoDB that support the function of the Solomonic product; and

  • other third-party providers to support ongoing service provision such as customer relationship management tools and mailing tools such as MailChimp and Mailjet (and who are also required by law only to use data according to our instructions).

7. Transferring your personal data internationally

Solomonic does not store any data outside the UK. 

8. Retaining/Deleting your data

We use the following principles to determine how long to retain personal data.

Judges

We will retain Judges’ data only for as long as it is still being processed by us for the purposes of legal analysis and research. We carry out an annual review of Judges’ personal data to assess what is no longer necessary for these purposes and will delete the same.

Solicitors, Insolvency Practitioners, Barristers and Experts

We will retain data on Solicitors, Insolvency Practitioners, Barristers and Experts only for as long as it is still being processed by us for the purposes of legal analysis and research.  We carry out an annual review of such personal data to assess what is no longer necessary for these purposes and will delete the same.

Users

Once access is no longer required - as confirmed by your organisation - all personal data will be deleted within 90 days, and only anonymised user information will be retained.

Website Visitors

Any personal data on Website Visitors will be kept for a maximum of 1 year. Thereafter, we will only retain and use anonymised data about how our website is used.

9. Security

We will use technical and organisational measures to safeguard your personal data, for example:

  • all passwords are stored securely using password hashing, to minimise the risk that any passwords are able to be obtained through data breaches.

  • all business documents are stored securely on password protected servers.

  • business processes are in place to deal with any identified data breach at the highest level and with appropriate priority.

10. Cookies, Local Storage and other similar technologies

Use of cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small text file which is placed onto your browser or the hard drive of your computer or onto your electronic device when you access our site.

You can find more information about the individual cookies we use and the purposes for which we use them below.

Consent

In most cases we will need your consent in order to use cookies on this site. The exception is where the cookie is essential for this website to work.

You will have seen a pop up to this effect on your first visit to this website; although it will not usually appear on subsequent visits. You may withdraw your consent at any time by following the instructions below.

Third-Party cookies

We work with third-party suppliers who may also set cookies on our site.

We have outlined below the individual cookies that are used on www.solomonic.co.uk and why we use them:

_gat; _gid: Google Analytics. These expire after each session. These cookies are set and used by Google Analytics to help us track how our website is used. For example, we can see how many visitors a day we get and which page is the most popular. More information about how Google Analytics uses cookies can be found here. Users can opt out across all websites using Google's opt out tool.

_ga: Google Analytics. This expires after 2 years. These cookies are set and used by Google Analytics to help us track how our website is used. For example, we can see how many visitors a day we get, and which page is the most popular. More information on this cookie can be found here.

In addition to cookies, the Solomonic platform stores preferences when using the site using a local database in browser. This information is stored until the User clears the browser’s history and stored information.

11. Marketing

If you are an existing customer or User, we may contact you by email, phone or post in order to tell you about our product via promotional or marketing messages. We will not send any marketing information from, or on behalf of, any other products or services other than those directly provided by Solomonic.

You can opt out of receiving marketing communications from us by following the unsubscribe instructions included in our marketing communications or changing your notification settings within your Solomonic account.

If you are not an existing customer or user, we may contact you about our product via marketing messages where our service would be of relevance, where you have consented to receiving such messages or otherwise in accordance with the Privacy and Electronic Communications Regulations 2003. You are able to opt out of receiving marketing communications from us by following the unsubscribe instructions included in our automated marketing communications or, otherwise, by directly replying to any messages received.

12. Third-Party Properties

Our platform and website may contain links to and from the online properties of third-parties. If you follow a link to any of these online properties, please note that these online properties have their own privacy policies and that we cannot and do not accept any responsibility or liability for these policies or for any personal data that may be collected through these online properties. Please check these policies carefully before you click on any links and/or submit any personal data to these online properties.

13. Your rights

You have the following rights in relation to your personal data:

  • Right to request a copy of your personal data. You can request a copy of your personal data which we hold (this is known as a subject access request).

  • Right to rectification. You can require us to correct any mistakes in your personal data which we hold.

  • Right to restrict processing. In certain circumstances, you may request that we refrain from processing your data in certain ways.

  • Right to erasure. You can ask us to erase your personal data (also known as the “right to be forgotten”) in certain circumstances.

  • Right of data portability. You have the right in certain circumstances to obtain your personal data and store it for personal use or transmit it to another data controller.

  • Right to withdraw consent to marketing. You have the right to object to us processing your personal data for marketing purposes.

If you would like to request any of the above, please contact us at info@solomonic.co.uk. We will comply with the Data Protection Legislation in responding to any such requests.

14. Right to lodge a complaint

If you have any complaints about the way in which we collect, store and use your personal data, you can contact the supervisory authority in the United Kingdom, the Information Commissioner’s Office: https://ico.org.uk/concerns/.

Of course, it may be more helpful if you raised any concerns with us first to give us the opportunity to resolve your complaint directly. Please contact us at info@solomonic.co.uk if you have such a complaint.

Contacting us

Solomonic’s Data Privacy Officer is Tom Jewkes (Chief Operating Officer).

If you have comments or questions about this privacy policy or our processing of your personal data, please contact:

C/O Chief Operating Officer

Solomonic

3 Waterhouse Square

London

EC1N 2SW

or Email: info@solomonic.co.uk